How to easily create a newsletter template in Microsoft Word


How to easily create a newsletter template in Microsoft Word and use it over and over again!

Most organizations have one or more newsletters for employees or customers. This article will show you how to create a newsletter template in Microsoft Word that you can use over and over again. Since Microsoft Word 2013 the word processing software has a few templates you can use to create a newsletter template. However, there is nothing stopping you from creating one that better suites your organization's communication needs. Newsletters all have similar base components: newsletter layout, a banner, information boxes, and images placeholders.

The layout of your newsletter

First, create a new Blank document in Microsoft Word. Then click on the "Page Layout" menu tab and select the Columns drop down selection command. Then select Left, or chose the number of Columns you think you would like. There is no wrong answer as it is all about style - your style.


You will not initially see any obvious changes. That's Ok. Click the "View" menu tab and check the Ruler checkbox. You will now see a ruler at the top and left side of your document showing you where the Columns are. If you selected other than Left column layout your view will vary. Now we can see where the columns are.


Now click on the "Design" menu tab to select the desired theme for your newsletter. There are many themes to select from. I'm going to go with this one.

Let's add some text to the template because it is visually difficult see what your newsletter will look like if the page is blank. Let's insert the "Loren Ipsum" text into our two columns. In the Word document type the following:


Hit the Enter key and you should see some auto generated text in your columns. Adjust the fonts to meet your organization standard if there is one by highlighting the text and right-clicking it as you normally would.

Banners and Text Boxes

Click on the "Insert" menu tab and select the "Shapes" drop down selected arrow. Pick a rectangle shape and insert it above your columns.

Right click on the banner and select Insert Text and type in the name of your newsletter. Then click on the "Home" menu tab and select the Title font style.


Click in the top left column before the first character. Here we are going to insert a Text Box. From the "Insert" menu table click on "Text Box" icon. This will insert a placeholder for your to create a story heading or input a quote or event title.


Add an image placeholder

Finally, let's add a placeholder for a picture. Click on the "Insert" menu tab and select "Picture". Insert the picture at the position you would like and then click on the Layout Options button and select Top and Bottom so that the text wraps around the picture and not through it.


Save Newsletter as a template

You can continue on to develop your newsletter template by adding more components to it but I think you get the general idea. Now use the Save As menu option from the File menu and select Document Type as Word Template.


To use your new Newsletter Template as the starting point for your next newsletter click "New" when you launch Word to create your first newsletter. Click "Personal" to see all of the templates stored in your Custom Office Templates folder and click the "Newsletter Template" icon.


Well done! Now get out there and get publishing!

Microsoft 365 Training

Written by Arnold Villeneuve